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Key Dates

Presenters must register until 5 March 2013.

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General Information

Hotel Floor Plans / Scientific Program Overview
The floor plans of the hotel are shown on the central pages of the Program Booklet, together with the scientific program overview.

Registration Desk
The registration desk is located in the main lobby of the hotel (cf. plan, floor 0). It will be open on April 21st from 11 to 18h, on April 22nd and 23rd from 8 to 18h, on April 24th from 8 to 15h and on April 25th from 8 to 14h.

Oral Sessions / Speakers preparation room and slide desk
All oral sessions (cf. page 7-9, 26-27, 44-46) will take place in the FENIX rooms (cf. plan, floor 0). Speakers are kindly asked to deliver their presentation to the Speakers Preparation Room, located in the VEGA room (cf. plan, floor 00). During the registration desk opening periods there will be a technician in the room to assist speakers. These will also be able to prepare and/or make last-minute alterations to their presentations.The final version of the presentations should be uploaded at least two hours before the start of the corresponding session. For oral presentations included in a morning first session, the corresponding presentations should be uploaded during the previous day.


Poster Exhibition / Poster Sessions / Poster Awards
Posters will be exhibited throughout the congress days in the GEMINI rooms (cf. plan, floor 00). They can be posted as soon as 11h on April 21st and removed as late as 15h on April 25th (posters not removed after this date will be discarded by the COIL-5 organization). Each poster stand will be numbered according to the scientific program (cf. pages 9-25, 27-42).
Fixing materials will be available in the room.
The two poster sessions will take place from 20h50 to 22h30 on April 22nd (Monday) and April 23rd (Tuesday) - all posters are displayed; however, the first half of numbered posters will be discussed on the 22nd, the second on the 23rd.
Refreshments will be served during the poster sessions. Please bring the corresponding tickets included in your badge wallet (one per poster session).
ACS/JCED is sponsoring the COIL-5 “Best Poster” awards. During the closing ceremony, the presenting authors of the three best posters will receive a prize of 1.000 € each.
The posters Evaluating Panel will be announced in due course.

 
Sponsors Exhibition
The Exhibition will take place in the Winter Garden area (cf. plan, floor 00). The full list of exhibitors is provided on page 52.
 
 
Certificates of Attendance
All participants may, in site, obtain a certificate of attendance.
Participants are welcome to print out, using their badge’s bars code, their own certificate of attendance from the 21st April. A printing module will be found next to the conference registration desk.

 
Welcome Reception / Coffee Breaks
Already included in the participant registration fee, both the welcome reception (April 21st from 17h10 to 18h10) and all coffee breaks (cf. scientific program overview) will take place in the Winter Garden area (cf. plan, floor 00).

 
Congress Dinner
The congress dinner (April 24th from 20h00 to 22h30) will take place in the PURO restaurant, located in the exterior garden area of the hotel. Tickets (45€) can be purchased at the registration desk till April 22nd.
The dress code is casual. As the dinner area is located in a semi-open space, we suggest the participants to bring either a jacket or a shawl.

 
Tours
Different conference excursions leaving from the congress venue will take place on April 24th between 15h10 and 18h00. Tickets can be purchased at the registration desk till April 22nd.

 
Internet Access
During all congress days, participants will have free WiFi Internet access within most of the congress venue area. Please connect to the network inserting username: EVENT/coil5 and password: tivoli.

 
Transfer to Faro Airport / Train Station
On April 25th, there will be a free transfer service from the congress venue to both the Faro Airport and Faro Train Station. Buses will leave the Tivoli Marina Vilamoura Hotel at 8:00, 9:30, 11:00, 11:45, 12:30, 13:15, 14:00, 14:45, 15:30, 16:15, 17:45, and 19:15h.
Please be aware that there is a limit of attendees per bus; please reserve your place on the preferred bus at the registration desk as soon as possible.

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Last update 2013-05-20